xBoox

Choose the right xBoox report

Open the report that answers the bookkeeping question you are reviewing.

Dashboard

Use Dashboard for summary indicators and trends. It is an overview, not the detailed accounting record. The initial view loads the periods needed for the current comparison and recent trend. Choose All time in Income vs Expenses when you need the complete historical trend; xBoox loads that longer summary when requested and reuses it while the Dashboard remains open.

Profit and Loss

Use Profit and Loss to review Income, Expenses, Operating Profit, and the resulting Net Profit or Net Loss for a date range. A parent account shows the combined parent-and-subaccount amount. Expand it to review subaccounts; when the parent also has its own postings, use the separately labelled Direct amount to open only those parent postings.

Profit and Loss Comparison

Use the comparison report to compare two reporting periods. Period labels follow the Workspace business structure: Sole Proprietor uses calendar-year language; Corporation may use fiscal-year language.

Balance Sheet

Use Balance Sheet to review Assets, Liabilities, and Equity as of the selected period's To date. Expand its account groups to see accounts and subtotals.

Balance Sheet Comparison

Use Balance Sheet Comparison to compare two period-end snapshots. It follows the standard Balance Sheet hierarchy and adds current, previous, dollar-change, and percentage-change columns.

General Ledger

Use General Ledger for account-by-account transaction detail. Beginning Balance contains activity before the selected From date. A saved account opening balance whose effective date falls inside the selected range appears on that effective date, so running balances do not use it early. Posted Journal Entry lines are included with their entry number, source, and description.

Trial Balance

Use Trial Balance to review one net debit or credit balance per account as of a selected date, or compare two complete as-of Trial Balances with From and To. The current interface displays Accrual Basis. Whether xBoox will later support Cash Basis remains undecided.

GST/HST Summary and Detail

These reports appear when GST/HST tracking is enabled. Line 106 amounts for eligible Expense and asset purchases follow the saved recoverable percentage, while collected sales tax remains fully reported. Purchase refunds reverse the related ITC, and Out of Scope income stays outside Line 101. Use them to review recorded tax amounts; they do not file a return or track filing status.

Rental Property Summary

This report appears when Residential Long-term Rental is enabled. It groups posted rental income and expenses by saved Rental Property assignment.

Report data rules

  • Final reports exclude Pending bank rows and ignored rows.
  • Draft or needs-review transactions may be excluded from final totals.
  • Split transactions contribute through their split lines.
  • Posted Journal Entry lines affect applicable financial reports.
  • Reversed entries remain visible with offsetting reversal entries, producing a net-zero effect.
  • Available reports may support CSV export, print, or transaction drilldown; controls vary by report. Printing a paginated report includes all rows matching the report, rather than only the page currently visible.

Enter dates in filters

In editable From and To filters, type or paste a complete date in YYYY-MM-DD format, or use the calendar icon on the right. Invalid dates stay available for correction and are not applied. Choose a custom reporting period to edit dates, then select Apply. Preset reporting dates remain read-only.

Date entry uses year, month and day segments. Type four year digits, two month digits and two day digits; separators appear automatically. A separator or leaving the field pads a one-digit month/day. Use left/right arrows or click a segment to change it. Paste YYYY-MM-DD or YYYYMMDD. Confirm with Enter or by leaving the date controls. Moving from From to To does not refresh an operational list; reports still use Apply. An invalid or reversed range is not applied.

Updates after saving bookkeeping changes

After a successful transaction save or a Journal Entry post or reversal, xBoox reloads the financial report currently open in that Workspace. Other reports load current data when you open them. The report keeps its applied period, filters, sorting and page size; a page may move back if fewer pages remain.

Changing a Category may remove a line from that category's detail report. The same transaction can remain in a payment-account report, and other split lines can still belong to the selected account. xBoox reloads the report to determine which lines belong rather than simply removing the edited transaction.

If the save succeeds but the report cannot reload, the saved changes remain saved. Use Refresh to reload the report; do not enter the transaction again.

Saved changes and unavailable exports

Successful transaction changes, confirmed receipts, posted journal entries and other accounting postings invalidate related financial reports. The visible report refreshes; other reports load current data when opened. Changing pages between saves does not cancel the newer page's saved-change refresh.

While Profit & Loss, Expense by Category or Balance Sheet is reloading, its export and print actions are unavailable. If loading fails, use Refresh before exporting or printing; an earlier snapshot is not used as the latest report. A failed report refresh does not undo a successful transaction save.

After editing a posted transaction from Bank Transactions, the visible list reloads its current classification with the existing filters and sorting.